NTGHA Policies and Bylaws (updated January 2023)
CONTENTS
1. Definitions
2. Registered Office
3. Mission of the Association
4. Affiliation
5. Classes of Membership
6. Terms of Membership and Eligibility
7. Meetings of the Membership
8. Board of Directors
9. Procedure for Elections of Directors
10. Board Responsibilities
11. Responsibilities of Directors
12. Committees of the Board
13. Financial Year
14. Banking Arrangements
15. Notice
16. Passing and Amending By-laws
17. Repeal of Prior By-laws
18. Effective Date
19. Code of Conduct
20. Registration, Revocation and Refunds
21. Player Movement
22. Tryouts
23. Dress Code/Apparel
24. Team Rules
25. Team Budgets
26. League Ice
27. Tournaments
28. Coaching Selection Process
29. Pick-up Players
30. Mental Health
DEFINITIONS
1.1 In this Bylaw and any revisions of this Bylaw shall be identified/interpreted as
a) “Association” means New Tecumseth Girls Hockey Association (NTGHA) or such other name as the Association may use including “IceCats”;
b) “Board” means the Board of Directors of the Association;
c) “Hockey Canada” means the Canadian Hockey Association (or such other name as the CHA may in the future legally adopt);
d) “Corporations Act” means that Corporations Act R.S.O. 1990, Chapter 38 and any statute amending or enacted in substitution therefore, from time to time;
e) “Executive Member” means an individual who has been elected or appointed to to serve on the Board of Directors and can be used as a substitute for the word “Director” and “Board Member” both voting eligible and non-voting positions;
f) “OHF” means the Ontario Hockey Federation (or such other name as the OHF may in the future legally adopt);
g) “OWHA” means Ontario Women’s Hockey Association (or such other name as the OWHA may in the future legally adopt);
h) “Policies” means written statements governing issues affecting the affairs of the Association, which have been considered and approved by the Board of Directors of the Association;
i) “OWHL” means Ontario Women’s Hockey League and is operated by the OWHA;
j) “Members” means all classes of membership in the Association as provided for in Section 5;
1.2 CGHA is incorporated under the Business Corporation Act of Canada and operates under the governance of its Constitution and these Policies and Procedures in conjunction with the Constitution Bylaws, Regulations & Rules of the Ontario Women's Hockey Association.
REGISTERED OFFICE
2.1 The registered head office of the Association shall be in New Tecumseth, in the Province of Ontario (unless the Board of Directors votes otherwise);
2.2 The Boundaries of the area of governance will be directed by the OWHA;
2.3 Arena/Facilities to include but not limited to NTRC (Alliston), Tottenham Rec Centre, Beeton Community Centre, Essa (Angus) Arena, Thornton Community Centre; Trisan Centre in Schomberg, any Bradford/West Gwillimbury ice facility;
MISSION STATEMENT
3.1 The purpose of the Association is to organize, mentor and promote ice hockey for the girls of South Simcoe. The Association will take great pride in developing both on-ice hockey skills and off-ice life skills through our Mentorship Program which emphasizes leadership, verbal and non-verbal communication skills, while being active members of communities in which we live, work and learn;
a) The goal is to offer the opportunity for all eligible individuals to participate in recreational house league or local league ice hockey at their appropriate age level which will allow a player to participate in an environment for fun, physical exercise and fair play without regard to race, colour and ability on a without prejudice basis. The Association may NOT be able to provide house league or local league teams at all levels if the number of interested registrants is less than 10 on a team;
b) The development of and participation in representative ice hockey and provide the opportunity to participate at a competitive level offering a controlled, organized and safe place to play. The Head Coach will determine the level of play with input from the Board. U9 teams must have a minimum of 10 players, U11 teams must have a minimum of 11 players, U13 teams must have a minimum of 11 players, U15 teams must have a minimum of 13 players, U18 teams must have a minimum of 13 players and U22 teams and/or “Senior” teams must have a minimum of 12 players. It is the Coaches and Board of Directors discretion that they can continue to add players after the tryout process up to the cutoff date supplied by the OWHA to a maximum of 20 rostered players;
c) To instill in all players, coaches, managers and members associated with the CGHA good sportsmanship, correct and proper behavior and good citizenship on and off the ice, respect for authority and team play; (this includes both internal and external members) OWHA Codes of Conduct to be read, followed and observed by all Members.
AFFILIATIONS
4.1 The Association shall have the following affiliations:
a) The Association shall be a member of the OWHA;
b) The Association shall operate in cooperation with the Town of New Tecumseth Parks and Recreation Department and surrounding communities;
c) The Association shall play games within the OWHL Southern League
d) It is understood the “chain of command” (in order of superiority) is
i) The Canadian Hockey Association (Hockey Canada)
ii) The Ontario Hockey Federation
iii) The Ontario Women’s Hockey Association
CLASSES OF MEMBERSHIP
5.1 There shall be four (4) classes of Membership in the Association:
a) Active Membership;
b) Parent/Guardian Membership;
c) Life Long Membership;
d) Advisory Membership;
TERMS OF MEMBERSHIP AND ELIGIBILITY
6.1 Terms and Eligibility:
a) Active Membership:
Active Members of the NTGHA shall include all elected or appointed Executive Members, and all convenors, coaches, managers and trainers appointed for the current season, and all registered players who are at least 18 years of age. Members in this classification will be allowed to vote one time per person OR per family OR per household (all of which will represent ONE single vote);
b) Life Long Membership:
Honorary Membership may be granted to an individual who has rendered extraordinary and distinguished service to the Association. Individuals may be nominated to be Honorary Members by the Executive/Board of the NTGHA and the granting of Honorary Membership must be confirmed by a majority vote of the Board of Directors.
Honorary Members will have no vote but may attend members meetings and by invitation, meetings of the Executive/Board and Committees (including Advisory meetings) of the NTGHA.
c) One Person – One Class of Membership:
Although it is possible for a member to be qualified for more than one (1) class of membership in the Association due to multiple roles, no person may hold more than one (1) class of membership for voting privileges. It is therefore mandatory that each member shall declare himself / herself prior to the start of any meeting of the membership and advise the chairperson of the membership class he/she/ wishes to represent. Once the meeting is called to order, the member must remain in that class of membership and may not change to another category or class of membership.
d) Advisory Membership:
Active voting Members can nominate an individual who they feel exudes confidence and
has displayed a love for the sport. An “Advisor” will not be allowed to vote but can be invited to Executive/Board meetings. There will be an opportunity for each Advisor to speak freely when prompted, offer feedback and constructive criticism in meetings. The Advisory role will be filled by a minimum of (2) individuals to a maximum of (6) individuals.
6.2 Membership List
Subject to Section 6.7 enclosed, the Secretary and/or Registrar of the Association shall prepare and maintain a list of current Active Members, Parent / Guardian Members, Honorary Members and Advisory Members. This list shall be kept at the head office and updated as necessary and made available to all Executive Members. Such list of Members shall be used to determine eligibility to attend and vote at any Meeting of the Membership.
6.3 Membership Year
Unless otherwise determined by the Board, every membership, other than Life Long Memberships shall end at the completion of the AGM for the previous season. Length of term for Executive/Board Members is identified herein Section 8.
6.4 Termination
a) Membership in the Association shall not be transferable and shall terminate upon a Member’s resignation or death.
b) Members may resign from the Association by submitting a resignation in writing addressed to ALL voting Executive Members. It will be agreed that the Executive Members will call a meeting within 48 hours of receiving the written letter. Email will be considered acceptable.
c) Members in good standing shall be those defined who have paid all required membership fees to the Association. Members whose Membership fees are in arrears for one (1) month shall be suspended from Membership and not permitted to vote, make nominations or hold office in the Association. The Secretary/Registrar shall inform those concerned of this suspension in writing.
d) Members whose conduct is considered by the Board to be contrary to the stated Code of Conduct and the purposes of the Association shall be asked by the Board to explain or justify their actions. If these Members are unwilling or unable to do so, they shall be asked by the Board to resign from the Association. If they do not resign, the Board shall give proper notice of motion within 48 hours, to be considered at the next Board meeting, requesting the concerned within a reasonable period of time of 96 hours for that person to make a written response. If a response is made, it shall be circulated with the notice of motion. Approval of such a motion shall require a two-thirds (2/3) majority in a ballot conducted at the meeting. The Members concerned shall be invited to attend the meeting and to explain their positions before the vote is taken.
e) Membership shall be automatically terminated if a Member has compromised the integrity of the Association due to, but not limited to, any of the following reasons:
i) if he, she, them or they has been found guilty of an offense under the Ontario Women’s Hockey Association Code of Conduct;
ii) if he, she, them or they has been charged or found guilty of a criminal offense or involving violence under the Association’s Vulnerable Sector Check Policy;
iii) if he, she, them or they has failed to properly account for monies or other property belonging to the Association;
iv) if he, she, them or they has spoken out against the Association in a negative, slanderous, unproductive way;
v) if he, she, them or they has displayed they are not a “team player” and their values and opinions do not align with the Associations rules, thoughts, goals and attitudes;
vi) if he, she, them or they are a “previous” or current Member of the Association undertakes a negative position either verbal, non-verbal or written against the Association or one of its Members they will be considered “Permanently Released” and unwelcomed back in the NTGHA in future years without written approval by the Board;
6.5 Membership Fees
Registration fees shall be established and resolved annually by the Executive/Board Members and resolved by the Board at least five (5) days prior to team tryouts. Fees for any unexpired term of membership are normally not refundable, but these Members may, in its sole discretion, grant a request for such a refund in extenuating circumstances. The refund policy has been identified by the OWHA and is to be followed. It is on a prorated system.
6.6 Right to Vote
All active Members and Parent / Guardian Members in “good standing” shall be entitled to notice of and to vote at The Annual General Meetings of the Members of the Association.
6.7 Record Date
Individuals, who are Members of the Association at least 30 days in advance of the Annual General Meeting of the Members of the Association, are entitled to notice of and to vote at such General Meeting of Members. Any individual who is not a Member at least 30 days in advance of a General Meeting is not entitled to notice of or to vote at such General Meeting for which the record date has been established.
MEETINGS OF THE MEMBERSHIP
7.1 Annual General Meeting of Members
The Annual General Meeting shall be held each year in April, at a time, place and day determined by the Board, for the purpose of a review of business, to be set out in the agenda of such Annual General Meeting;
a) approval of the agenda;
b) approval of the minutes of the previous Meeting of the Membership;
c) receiving reports of the activities of the Association during the preceding year;
d) receiving information regarding the planned activities of the Association for the current year;
e) receiving and approving the report of the Treasurer of the Association from the previous year and a projected financial position for the current year;
f) the board will appoint a licensed accountant to provide a annual report to be presented at the AGM;
g) consideration of any proposed amendments to the Bylaws of the Association;
h) transaction of any business which relates to the business of the Meeting referred to above, and notice and particulars of which are received by the President in writing on or before 30 days immediately preceding the Annual General Meeting;
i) Election of the new Board;
7.2 Additional General Meetings of Members
In addition to the Annual General Meeting described in Article 7.1, a General Meeting of the Members is recommended quarterly;
7.3 Notice
a) Annual General Meeting: Notice of the Annual General Meeting to be held in April each year. The time and the place of the Meeting will be made available at the registration to all members and posted on the Association website 28 days prior;
b) Additional General Meetings of the Membership: Notice of any Additional General Meetings of the Membership shall be posted on the Association website at least fourteen (14) days prior to the date of the Meeting;
7.4 Voting Procedures:
a) A majority of votes cast by Members entitled to vote, unless otherwise required by the Corporations Act by the Bylaws of the Association, shall decide every question proposed for consideration at Meetings of the Membership;
b) At the Meetings of the Membership, every question shall be decided by a show of hands and this is called a “vote”;
7.5 No Proxies:
Proxies will not be permitted. Members must be present in person at Additional General Meetings and Annual General Meetings of the Membership in order to exercise their voting rights in relation to matters coming before an Additional General Meeting or an Annual General Meeting of the Membership. Should the meeting take place virtually the same conditions apply.
7.6 Adjournments
Any Meeting of the Members of the Association may be adjourned at any time and from time to time such unfinished business will take precedence in the next scheduled meeting;
BOARD OF DIRECTORS
8.1
a) Eligibility:
An Executive Member:
i) shall be eighteen (18) or more years of age;
ii) shall not be an undischarged bankrupt or of unsound mind;
iii) shall be a member of the Association at the time of his or her election or appointment;
iv) shall remain a Member of the Association throughout his or her term of office;
v) any executive member who has a personal stake, be it as a member of coaching staff or as a parent, in a team(s), they must declare a conflict of interest and excuse themselves from any discussion or votes involving that team(s). This includes but it is not limited to coaching selection, disciplinary action or executive related to that team(s)
b) Number of Directors:
The affairs of the Association shall be managed by a Board, which consists of 5 or 7 elected Directors and one immediate Past President
c) Term of Office:
Directors shall be elected for a term of two (2) years
d) Rotation of Directors:
Odd year election:
Vice President
Treasurer (Appointed with voting privileges)
Director of House League / First Shift Program
Director of Mentorship Program
Ice Scheduler
Tournament Director (Appointed)
Even year election:
President
Registrar/League Liaison
Referee/Officials Scheduler (Appointed)
Fundraising/ Special Events Director
Director of Media Relations (Appointed)
Director of Player Development
e) Change in Number of Directors:
The Association may by special resolution increase or decrease the number of its Directors at any General Executive Meeting;
f) It is mandatory that the President must have served on the Board for at least two(2) years prior to election to this position;
g) Vacancies in Office
If a vacancy occurs in any Office, or if for any reason an executive member is unable or unwilling to act in that capacity, a Board Meeting shall be held within thirty (30) days for the purpose of selecting a replacement Director from among the current Board of Directors;
h) The Board shall fill vacancies in other executive positions for the balance of the unexpired terms from among those eligible to serve;
PROCEDURE FOR ELECTION OF DIRECTORS
9.1 Nominations:
The election of Directors shall take place at the Annual General Meeting of the Membership. No election or appointment of a Director is effective without consent given in writing prior to the election or appointment. Nomination Form for the Board shall be available each year from the Secretary/Registrar. A Nomination Form must be completed by all nominees and two (2) nominators who are Members in good standing of the Association. Such completed form must be delivered to the Nomination Committee 30 days prior to the AGM. Nominations from the floor at the AGM will NOT be accepted.
Board Positions:
The Board shall consist of the following when possible;
a) Past President (Immediate)
b) President
c) Vice President
d) Treasurer (Appointed)
e) Registrar/Secretary
f) Fundraising/Special Events Director
g) Ice Director
h) Tournament Director (Appointed)
i) Director of House League
j) Director of Mentorship
k) Director of Player/Goalie Development
l) Director of Media Relations (Appointed)
m) Referee Scheduler (Appointed)
n) League Liaison
The Board of Directors may appoint such assistants to the Board that may be determined by Resolution from time to time.
Election Procedures:
The Chair of the Board shall post on the Association website a listing of all individuals who have been nominated for election to the Board 30 days prior to the AGM. Such listing shall identify what position each nominee is seeking election for. Nominations may also come from the floor at the Annual General Meeting if no written nominations are submitted by 30 days prior to the AGM.
Vacancies:
Any vacancy occurring on the Board may be filled only for the remainder of the current year of the vacated term by Resolution of the Directors then in office provided there is a quorum of Directors then in office. The Board shall invite applications from the Membership for appointment to the vacancy on the Board. The Board shall appoint a replacement Director within thirty (30) days after the Board position was vacated. Positions filled by appointment shall expire at the end of the season and the incumbent may run for re-election at the Annual General Meeting.
Termination
a) Removal of Director by Membership
Provided that notice specifying the intention to pass such resolution has been given with the notice of meeting, eligible voting Members of the Association, by a resolution passed by at least 2/3 of the votes cast at a General Meeting of Members may remove any Director before the expiration of his or her term of office, and, by a majority of the votes cast at that Meeting, may elect any person in his or her stead for the remainder of his or her term.
b) Absenteeism
Unless otherwise determined by the Board, the absence of a Director from three (3) consecutive Board Meetings for reasons other than sickness or employment shall be deemed to be a resignation of the said Director from the Board.
c) Resignation
A Director of the Board may resign his or her Directorship by submitting a letter of resignation to the President of the Association. Any member forfeiting or resigning membership shall not be eligible for the Board in the following year.
BOARD RESPONSIBILITIES
10.1 Governance:
The Board of Directors shall govern the Association in compliance with the objects, powers, bylaws and Policies of the Association, Rules of Operation and all applicable laws and regulations.
10.2 Board Meetings
a) Regular Board Meetings
Except as otherwise required by law, the Board may hold Meetings at such places as the President or, in his or her absence, the Vice-President, may from time to time determine. The Board shall meet regularly throughout the season.
b) Special Board Meetings
Special Board Meetings may be called by the President or a Vice-President in the absence of the President or on a petition in writing to the Secretary/Registrar signed by any three Directors that hold voting and/or non-voting status. Business transacted at a Special Board Meeting shall be limited to that specified in the notice calling the Meeting.
10.3 Notice of Board Meetings
a) Notice shall be communicated to all Directors at least seven (7) days in advance of the Meeting, unless all Directors agree to the calling of a Meeting on shorter notice or the Board Meeting is held on a regular day or date each month or immediately following a Meeting of the Members of the Association;
b) Notice shall include a tentative agenda in the case of a regular Board Meeting and shall specify the business to be conducted in the case of a Special Board Meeting.
c) No formal notice of any Board Meeting shall be necessary if all the Directors are present or if those absent signify their consent to the Meeting being held in their absence
d) Members wishing to attend board meetings shall provide written notice seven (7) days in advance and provide items they wish to be added to the agenda.
10.4 Error in Notice
No error or omission in giving notice for a Board Meeting shall invalidate such Meeting or invalidate or make void any proceedings taken at such Meeting, and any Director may at any time waive notice of any such Meeting and may ratify and approve of any or all proceedings taken or had thereat.
10.5 Adjournment of Board Meetings
Any Board Meeting may be adjourned at any time and from time to time and such business may be transacted at such adjourned Meetings as might have been transacted at the original Meeting from which such adjournment took place. No notice shall be required of any such adjournment.
10.6 Quorum
A quorum for a Board Meeting shall be 2/3 of the Elected Officers. No business of the Board shall be transacted in the absence of a quorum.
10.7 Voting Rights
Each Director, present at a Board Meeting, excluding the Past President, if they are a member, shall be entitled to one vote.
10.8 Voting Procedures
A majority of votes of the Directors present at a Board Meeting shall decide every question. Every question shall be decided in the first instance by a show of hands. There will be no secret ballot.
10.9 Remuneration
Directors shall serve without remuneration and no Director shall indirectly or directly receive any remuneration, salary or profit from the position of Director or for any service rendered to the Association; provided that, the Board of Directors may establish Policies relating to the reimbursement of Directors for reasonable expenses incurred in the performance of their duties as Directors of the Association.
10.10 Conflict of Interest
a) Every Director who directly or indirectly has an interest in a proposed or existing contract or transaction or other matter relating to the Association shall make a full and fair declaration of the nature and extent of the interest at a Board Meeting;
b) The declaration of a conflict of interest shall be made at the Board Meeting at which the question of entering into the contract or transaction or other matter is first taken into consideration or, if the Director is not at the date of that Board Meeting interested in the proposed contract or transaction or other matter, at the next Board Meeting held after the Director assumes the office;
c) After making such a declaration, no Director shall vote on such a contract or transaction or other matter, nor shall he or she be counted in the quorum in respect of such a contract or transaction or other matter;
d) If a Director has made a declaration of an interest in a contract or transaction or other matter in compliance with this Section, the Director is not accountable to the Association for any profit realized from the contract or transaction or other matter;
e) If a Director fails to make a declaration of interest in a contract or transaction or other matter in compliance with this Section, the Director shall account to and reimburse the Association for all profits realized, directly or indirectly, from such contract or transaction or other matter;
10.11 Indemnification of Directors
Every Director of the Association and his or her heirs, executors, administrators and estate and effects respectively shall from time to time be indemnified and saved harmless by the Association from and against:
a) all costs, charges and expenses whatsoever that he or she sustains or incurs in or about any action, suit or proceeding that is brought, commenced or prosecuted against him or her for and in respect of any act, deed, matter or thing whatsoever, made, done or permitted by him or her in or about the execution of the duties of his or her office;
b) all other costs, charges and expenses that he or she sustains or incurs in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his or her own willful neglect or default; provided that, no Director of the Association shall be indemnified by the Association in respect of any liability, costs, charges or expenses that he or she sustains or incurs in or about any action, suit or other proceeding as a result of which he or she is adjudged to be in breach of statute unless, in an action brought against him or her in his or her capacity as a Director, he or she has achieved complete or substantial success as a defendant;
c) the Association may purchase and maintain such insurance for the benefit of its Directors as the Board may from time to time determine;
10.12 Confidentiality
Every Director of the Association shall respect the confidentiality of matters brought before the Board for consideration. Every Board Member will be required to sign a confidentiality form at the first Executive meeting that they attend.
10.13 Rules of Operation
Notwithstanding any other provision contained in this Bylaw, the Board shall have the power to pass without any confirmation or ratification by the members of the Association all necessary rules and regulations as they deem expedient related in any way to the operations of the Association, including, without limitation, the conduct of its members, member teams and guests, provided such rules and regulations are not otherwise inconsistent with this Bylaw.
RESPONSIBILITIES OF DIRECTORS
11.1 Responsibilities of Directors:
a) President
i) Chair all Executive Committee and General Meetings
ii) Be an ex-officio member of all committees.
iii) Represent the Association in relation to all other bodies and events such as OWHA meetings or Appoint a person(s) to perform duties and responsibilities of vacancies within the Board.
iv) Source out and complete Community Grant applications
v) May authorize expenditures under $500.00
vi) The President shall also be charged with the general management and supervision of the affairs and operations of the Corporation.
vii) Will sign and approve all Permission to Skate forms/requests and Player Releases
viii) Appoint Tournament Directors
ix) Responsible for arranging Jerseys, socks and apparel
x) The President shall be a voting member of the Executive.
b) Vice President
i) Act for the President as requested or required due to absence or incapacity
ii) Public Relations including writing Newsletters for the Association to its Members
iii) Works closely with the President and Registrar/League Liaison in dealing with team issues
iv) Shall work with the President to form an Advisory Committee and other Committee’s
v) The Vice President shall be a voting member of the Executive.
vi) Along with the President will ensure Executive Members are carrying out their duties and responsibilities
vii) Will be willing to fill any vacancies within the Board by Appointment from the President
viii) Appoint Referee Scheduler and negotiate fees for Officials
ix) Responsible for tryout jerseys
x) Creating and organizing tryout sessions including Team Management Spreadsheets/Packages
xi) Reviewing all projected team budgets prior to tryouts
c) Treasurer
i) Collect and disburse all monies and record all financial transactions by the CGHA
ii) Act as a signatory for CGHA authorized cheques
iii) Ensure disbursements over $500 have prior CGHA Executive approval
iv) Review financial situation of the CGHA periodically and keep the CGHA Executive updated as well preparing recommendations for maximizing resources and minimizing expenses
v) Present at General Meetings a financial statement which is in keeping with generally accepted accounting principles
vi) Present a budget for the following year with revenue estimates
vii) Maintain financial archives
viii) Will coordinate the pickup of CGHA mail
ix) Coordinate with the Registrar to ensure all basic registration and representative fees for players on the ice have been paid in full
x) Shall be Appointed but with voting privileges
d) Registrar
i) Resource re: OWHA, training, technical matters for Executive Committee, team staff and rosters
ii) Hold and exercise team votes re OWHA meetings
iii) Organize Registration
iv) Maintain registration archive
v) Ensure all basic registration fees of players on the ice have been paid in full.
vi) Record and preserve minutes of all Executive and CGHA meetings
vii) Will sit on all sub committees needing minutes
viii) Shall be a voting Member of the Executive
e) Fundraising & Special Events Director
i) Act as chairperson for all CGHA fundraising efforts
ii) Seek out Sponsorships
iii) Ensure sponsor recognition
iv) Organize and coordinate CGHA fundraising events, Santa Claus Parade, IceCats Day, First Shift Program and Team Photos
v) Maintain and organize awards, trophies, AGM awards and certificates
vi) Organize year end banquet (must be held 3 weeks prior to tryouts)
vii) This is a Non-voting position
f) Ice and Game Scheduler
i) Act to ensure even (seasonal average) ice distribution of 55 to 60 hours of ice per season per team
ii) Maintain master ice schedule (including a calendar), copy to coaches, Executive and Town
iii) Maintain awareness of ice rentals available in area arenas.
iv) To ensure Blackout dates are completed by each team and the Townships are aware of these
v) Ensure coaches are aware of ice schedule changes, trades and returns.
vi) To create game templates for referee scheduler
vii) To check constantly with Teams for revisions and updates
viii) Shall be a voting member of the Executive
ix) To discuss and allocate Mentorship Ice with Mentorship Director
g) Tournament Director
i) Register the tournament with the OWHA for sanctioning
ii) Chair the Tournament Committee.
iii) Attend OGHA Executive Meetings and update executive on progress of the tournament
iv) Maintain financial accounting of the tournament budget and associated expenses
v) At the discretion of the Executive, the position can be awarded a monetary honorarium. Upon the honorarium being awarded, the position shall cease to be a voting position on the executive, until the honorarium ends, or until the next AGM. Renewal of the honorarium must be approved by the Executive on a yearly basis.
vi) This is a non-voting position and Appointed by the President
h) Director of House League ( Shall Vote as an Executive Member )
i) Be responsible for the operations of the house league division
ii) Act as liaison between the Executive and house league teams
iii) Assist in coordinating equipment requirements for house league teams
v) Recruit potential coaching candidates
vi) Assist in preparing and distributing team lists and schedules to coaches
viii) Communicate and keep house league coaches informed of all developments
pertaining to their teams including, but not limited to, tournaments, OWHA rulings,
schedules, disciplinary action, league policies
l) Past President (Immediate) also identified as League Liaison
i) Act as an advisory capacity to the Executive Board
ii) Conduct elections at the annual meeting. If the Past President is unavailable to conduct the elections at the AGM, the Board can appoint someone to fulfill this responsibility.
iii) Be available to assist any Director requiring assistance in the completion of his or her functions;
iv) Carry out other duties as assigned by the Board, Executive Committee, or the President
v) To communicate concerns from Members brought to the Association to the OWHA. This also includes valid concerns of Executive Members.
vi) To facilitate effective communication on behalf of the Association to OWHA, OHF and Hockey Canada and to bridge any conflict, concerns, accusations that may arise
vii) To “Chair” Advisory Board meetings
J) Mentorship Director (voting if required to obtain odd number of votes)
i) Responsible for creating and delivering Leadership presentations for Mentors
ii) Interviewing potential Mentors
iii) Working with allocated ice times and assisting Mentors in on-ice sessions
iv) Mentoring the Mentors and helping them organize a seasonal plan for their Mentees
v) Organizing a Career Day
vi) Delivering presentations to coaches, players on motivational directives, teaching
directives through chalk talk and visualizing
k) Director of Marketing and Media Relations (voting position) (added March 2024)
i) Maintains the NTGHA website and social media, ensuring the content is current and informative.
ii) Coordinates all the publicity for the NTGHA including social media, e-news, local newspapers, etc.
l) Referee In Chief
i) Responsible to assign the appropriate officials with appropriate certifications to officiate games
ii) To communicate the Associations concerns with a specific Official and to address concerns of Officials towards a Member of the Association with the President
m) Director of Sponsorship Coordinator and Community Engagement (added March 2024)
a) Coordinates the soliciting of sponsors for the Organization, teams and tournaments
run by the NTGHA.
b) Works in cooperation with and reports to the Treasurer.
c) Organizes the purchase of Sponsorship Plaques for sponsors.
d) Coordinates with the Director of Marketing and Communications to promote
sponsors.
e) Coordinates fundraising activities of the NTGHA.
f) Any other duties as assigned by the President.
n) Director of Competitive Hockey – Voting Member (added March 2024)
NOTE: It is strongly recommended that an individual must have served as a voting
member of a previous Executive of the NTGHA for a minimum of one (1) year before
being eligible to seek election to this position
a) Coordinates all aspects of the operations of the Competitive teams including
coaching selection, player tryouts, attending affiliated league meetings (OWHA), and
reporting information back to the executive and coaches.
b) The Director of Competitive Hockey will ensure that ice is available for all
Competitive games and practices.
c) The Director of Competitive Hockey must ensure all Head Coaches are aware of the
Regulations and Rules of the NTGHA, OWHA and/or any league the teams are playing in
d) Coordinates both Player and Goalie Development and creates a budget and presents to the Board
COMMITTEES OF THE BOARD
12.1 Any committee deemed necessary by the Board will consist of a Chairperson, as appointed by the Executive, and as many members as deemed necessary by the Executive as chosen by that Chairperson and approved by the Executive. A member of the Executive may Chair and or participate on as many committees as necessary in order to serve the Association.
12.2 Committee Procedure
a) All Committees shall comply with all bylaws, guidelines, Policies and procedures of the Association as determined by the Board of Directors or the Membership of the Association, from time to time, and also shall comply with all requirements of the OWHA, OHF, the CHA, and, if applicable, any other hockey organizations with which Association teams are participating.
b) Meetings:
Each Committee shall meet at the call of the Chair and as necessary throughout the season.
c) Notice:
Notice of all Meetings of Committees shall be communicated to all Members of the standing committee at least seven (7) days prior to the Meeting, except that such notice may be waived by consent of all Members of the Committee.
d) Quorum:
A quorum for a Standing Committee shall be a majority of the Members of the Standing Committee.
e) Voting Rights:
Each Member of a standing committee present at a Meeting shall be entitled to one vote; In the case of a tie of votes, the Chair shall have the deciding vote.
f) Minutes:
Standing Committees shall maintain and keep minutes of their Meetings and shall report to the Board at regular intervals and at any other time upon request by the Board.
g) Annual Report:
Each Standing Committee shall prepare an Annual Report of the matters for which it is responsible to be presented to the Membership at the Annual General Meeting of the Association.
FINANCIAL YEAR
13.1 The financial year of the Association shall terminate on June 30th. Verify with Treasurer
BANKING ARRANGEMENTS
14.1 Banking Resolution:
The Board shall designate, by resolution, the Directors and other persons authorized to transact the banking business of the Association, or any part thereof, with the bank, trust company, or other corporation carrying on a banking business that the Board has designated as the banker of the Association, to have the authority to set out in the resolution, including, unless otherwise restricted, the power to:
a) Operate the accounts of the Association with a bank or a trust company;
b) Make, sign, draw, accept, endorse, negotiate, lodge, deposit or transfer any of the cheques, promissory notes, drafts, acceptances, bills of exchange and orders for the payment of money;
c) Issue receipts for and orders relating to any property of the Association;
d) Authorize any officer of the bank or trust company to do any act or thing on behalf of the Association to facilitate the business of the Association.
All cheques are to be signed by two (2) people. The signing authority is the Treasurer and the President.
14.2 Deposit of Securities
The securities of the Association shall be deposited for safekeeping with one or more banks, trust companies or other place or places of safekeeping to be selected by the Board. Any and all securities so deposited may be withdrawn, from time to time, only upon the written order of the Association signed by such officer or officers, agent or agents of the Association, and in such manner as shall be determined from time to time by resolution of the Board, and such authority may be general or confined to specific instances. The institutions which may be so selected as custodians of the Board shall be fully protected in acting in accordance with the directions of the Board and shall in no event be liable for the due application of the securities so withdrawn from deposit or the proceeds thereof.
14.3 No Personal Gain
That there are no benefits given to any board members of this organization in any way, nor is this corporation in the business of making a profit. It collects only the amount it needs to operate and be able to fundraise. All fundraising dollars are to benefit members of the association.
Should the organization, namely the New Tecumseth Girls Hockey Association ever dissolve, all assets in its possession are to be sold and donated.
NOTICE
15.1 Computation of Time:
In computing the date when notice must be given under any provision of this Bylaw requiring a specified number of days' notice of any Meeting or other event, the date of giving the notice is included, unless otherwise provided.
Omissions and Errors:
The accidental omission to give notice of any Meeting of the Board or Members or the non-receipt of any notice by any Director or Member or by the auditor of the Association or any error in any notice not affecting its substance does not invalidate any resolution passed or any proceedings taken at the Meeting. Any Director, Member or the Auditor of the Association may at any time waive notice of any Meeting and may ratify and approve any or all proceedings taken thereat.
Method of Giving Notice:
Whenever under the provisions of this Bylaw of the Association, notice is required to be given, such notice may be given either personally or by telephone or by e-mail with a 'read receipt' received by sender or by depositing same in a post office or a public letter box, in a postage paid sealed envelope addressed to the Director, "Officer or Member at his or her address as the same appears in the records of the Association. Any notice or other documents so sent by mail shall be deemed to be sent at the time when the same was deposited in a post office or public letter box as aforesaid. For the purposes of sending any notice, the address of any Member, Director or Officer shall be his or her last address in the records of the Association.
PASSING AND AMENDING BYLAWS
16.1 The Board and a member in good standing may recommend amendments to the Bylaws of the Association from time to time, to the Membership.
16.2 If the Board intends to discuss amendment of the Bylaws of the Association at a Board Meeting, written notice of such intention shall be sent by the President to each Director not less than ten (10) days before such Meeting. Where such notice is not provided, any recommendation to amend the Bylaws may nevertheless be moved at the Meeting and discussion and voting thereon adjourned to the next Meeting for which written notice of intention to pass or amend such Bylaws shall be given.
16.3
a) A Bylaw or an amendment to a Bylaw recommended by the Board shall be presented for adoption at the next Annual General Meeting of the Members of the Association. The notice of such Annual General Meeting shall refer to the distribution plan and date to describe and explain the Bylaw or amendment(s) to the Bylaw to be presented at the Meeting of the Members.
b) A motion to amend the Bylaws recommended by the Board or proposed by a Member at a General Meeting of Members called for that purpose must be approved by a two-thirds vote of the Members present at such General Meeting.
c) The Members at the General Meeting of Members may confirm the proposed Bylaw or amended Bylaw as presented or amend or reject the proposed Bylaw or amended By-Law.
d) Any Amendment to the Bylaws by a member must be in writing, signed by a member in good standing and received by the Secretary/Registrar of the Association 30 days prior to the Annual General Meeting.
e) All members in good standing shall have access to any proposed amendments to the By laws, seven (7) days prior to the Annual General Meeting at a place as stated in the original meeting notice. ·
REPEAL OF PRIOR BY-LAWS
17.1 Repeal:
All prior Bylaws of the Association, including the document entitled the “Constitution” of the Association are hereby repealed.
17.2 Proviso:
The repeal of all prior Bylaws of the Association shall not impair in any way the validity of any act or thing done pursuant to any such repealed bylaws
EFFECTIVE DATE
18.1 This Bylaw shall come into force without further formality upon its enactment after approval by the Members of the Association as hereinbefore set out.
CODE OF CONDUCT
19.1 Coaches
a) I will teach my players to play fairly and to respect the rules, officials and opponents.
b) I will ensure that all players get equal instruction and support.
c) I will not ridicule or yell at my players for making mistakes or for performing poorly.
d) I will remember that players play to have fun and encourage my players to be confident.
e) I will make sure that equipment and facilities are safe.
f) I will remember that participants need a coach/mentor that they can respect.
g) I will obtain proper training and continue to upgrade my coaching skills.
h) I will work in cooperation with officials for the benefit of the game. This includes using positive verbal and non-verbal communication skills.
i) I will fully support ALL player/goalie development that the NTGHA employs and/or volunteers
j) I will fully support ALL Mentorship activities that the NTGHA promotes and offer assistance (including my time) to help grow the program
k) I will teach life skills through on-ice and off-ice activities including games, practices and team functions
l) I understand that the NTGHA Executive may add additional games to my suspension if I am suspended by the OWHA. If a Coach or any bench staff is suspended more than one time per season they will be asked to attend a mandatory meeting with the NTGHA Executive (who are not in a conflict of interest) and the Advisory Board/Committee
19.2 Spectators
a) I will remember that participants play hockey for their enjoyment. They are not playing to entertain me.
b) I will respect the rules of the rink in all Towns and Municipalities.
c) I will respect the officials' decisions and I will encourage participants to do the same.
d) I will never ridicule a player for making a mistake during a game. I will only give positive feedback.
e) I will condemn the use of violence in any form and will express my disapproval in an appropriate manner to the Coaches, Manager or whoever I am concerned with.
f) I will show respect for my team's opponents, because without them there would be no game.
g) I will not use bad language, nor will I harass players, coaches, officials or other spectators.
19.3 Parents
a) I will not force my child to participate in hockey.
b) I will remember that my child plays hockey for their enjoyment, not for mine.
c) I will encourage my child to play by the rules and to resolve conflicts without
resorting to hostility or violence.
d) I will teach my child the importance of respecting the “tryout” process where applicable by doing so myself.
e) I will make my child feel like a winner every time by offering praise for competing
fairly and trying hard.
f) I will never ridicule or yell at my child for making a mistake or losing a game.
g) I will allow my child to participate in NTGHA development and Mentorship programs and be nothing more than positive about the intentions of the NTGHA.
h) I will applaud good plays/performances by both my child's team and their opponents. This includes not cheering and clapping when the opponents get a penalty
i) I will never question the officials' judgment or honesty in public.
j) I will respect and show appreciation for the volunteer coaches who give their time to coach hockey for my child. I will abide by the 24 hour rule to eliminate emotion from decision making
19.4 Players
a) I will play hockey because I want to, not just because others or coaches want me to.
b) I will play by the rules of hockey, and in the spirit of the game.
c) I will control my temper and use only positive verbal and non-verbal communication with my peers, opponents, coaches, bench staff and officials.
d) I will participate in player/goalie development sessions because not only do they help me become a better player but it will also help improve my teammates skills.
e) I will do my best to be a true team player by respecting teammates, coaches, opponents and officials.
f) I will remember that winning isn't everything and it is important to have fun.
g) I will participate in all Mentorship activities and help promote the NTGHA with a positive mindset.
h) I will remember that coaches and officials are there to help me.
i) I will be active in my Community in which I learn and play.
j) I will wear the IceCats logo displaying class, dignity and sportsmanship.
19.5 Officials
a) I will make sure that every player has a reasonable opportunity to perform to the best of their ability.
b) I will keep the safety of ALL players in mind.
c) I will maintain a healthy atmosphere and environment for competition.
d) I will be respectful and I am willing to offer a quiet explanation of my decision making.
20.1 REGISTRATION AND REVOCATION AND REFUNDS OF MEMBERSHIP
i) All players affiliated with the NTGHA must sign (in ink or by email acknowledgement) with a parent/guardian signature (in ink or by email acknowledgment) that they wish to be a Member for that upcoming season.
ii) All players must be in good standing with the NTGHA and/or the OWHA which includes no outstanding debts to the Association from the previous season(s).
iii) This date will be set by the Executive Members prior to registration.
iv) The Membership (Registration) fee shall be set by the Executive Committee prior to the beginning of the hockey season. For Rep Teams the fee must be agreed upon a minimum of five (5) days prior to the first tryout date
v) The due date(s) for registration fees will be October 1st. For Rep programs the registration fees will be collected in 3 increments (May 31, July 15, Sept 15) In the event the Member is unable to pay by the deadline then their child will not be able to go on the ice or attend team functions. For House League/Local League the deadline for payment is October 1st. Added May 31, 2023
vi) The player will, upon request, provide a birth certificate as proof of age. Failure to do so will result in refusal of registration.
vii) Players must be registered in their proper age group and program, unless otherwise authorized by the NTGHA and/or the OWHA.
viii) Note any fundraising is absolutely non-refundable.
ix) The Executive must approve all players, teams, coaches, managers, assistant coaches, trainers and on-ice support staff. Each team MUST have a minimum of two (2) qualified trainers. ALL parties on ice and rostered parties MUST be insured before participating in league functions.
x) The NTGHA has the right to revoke Membership for but not limited to non-compliance of ByLaws
20.2 Refunds
i) For players who left the team refunds for REGISTRATION will be prorated. The Executive and Team Manager will determine how many “team ice” sessions have been completed vs. how many “team ice” sessions are to follow. This includes ALL home and away games, practices, development sessions and mentorship ice sessions regardless of how many the player actually participated in. Each one hour ice slot will be equivalent to $20 on teams with a roster of 16 or higher. An 80 minute skate will be calculated as 1.5 hours indicating a $30 value. If the player is on a team that has a roster of 15 or less then the value of $28 for every one (1 hour) ice slot. A 80 minute slot would have a value modified to $38 Added May 31, 2023
ii) No refunds will be made to any player who leaves a team after December 31st for any reason.
iii) If a player leaves after Dec 31st, a Doctor’s certificate and the approval of the NTGHA Executive is required.
iv) In the event a player is unable to complete their season due to Medical reasons (including being unable to provide a Doctor’s certificate that reads the player is healthy enough to participate in on-ice activities including game play) then the refund structure of i) above is to be followed. “Team fees” collected by the Team Manager are NOT refundable. In the event that the player will be missing any Tournament(s) then that player is eligible to receive a “Team Fee Refund” equivalent to… Total Tournament Fee paid by team Divided by the number of rostered players/goalies
PLAYER MOVEMENT
21.1 Permission to Skate
i) These forms can only be signed by the President of the NTGHA;
ii) These forms are needed if a player wishes to try out for another female hockey organization;
iii) These forms will contain the name of the organization the player wishes to skate with, specific dates and the level the player is trying out for;
iv) These forms must be collected and emailed to the President BEFORE allowing a player from a different Association to tryout for a NTGHA team. NO EXCEPTIONS;
v) All Coaches, Managers and Executive Members to have a clear understanding of the rules of player movement including PTS;
21.2 Player Release
i) These forms can only be signed by the President of NTGHA and the NTGHA Registrar ( two signatures are required);
ii) Player movement between organizations is initiated with a valid Permission to Skate form and Player Release will be done internally through RAMP (OWHA approved software);
iii) A player release will NOT be given to a player who is deemed “not in good standing” which can include outstanding fees or equipment;
iv) Players must be fully aware that they can only receive one release per hockey season and are encouraged to check with the OWHA Constitution and ByLaws for details;
TRYOUTS
22.1 The Process
i) There will be no tryouts for House League or Local League teams
ii) Tryout fees will be set yearly by the NTGHA at an Executive meeting preceding ten days or more of tryouts
iii) If a player wishes to tryout for an age group higher than their own they may do so with permission from the Executive. The player or family of the said player must submit a written request 21 days prior to the first tryout of the team they would like to tryout for. (Modified May 31, 2023). This “under aged” player must be ranked by their skill level. Evaluators will include up to, but not limited to, three NTGHA Executive Members and/or NTGHA Advisory Committee Members. The “under aged” player should easily rank in the top five (5) in regards to skill level of the top level team in order to be eligible to play with the higher age group. The player MUST attend ALL tryout skates at their appropriate age group also. The Executive Members have a responsibility to inform the Coaches of the players intent to play at a higher age group. Exceptions would include that the younger age group did not have enough players to make up a team in compliance with Section 3 “Mission Statement” herein. Any Coach or Executive Member must remove themselves from the conversation should they have a personal stake in the under aged player playing at a higher level. If the “effect” of the player wanting to play at a higher age group is that the lower age group will not be able to operate then that player MUST play at their own age group so that the organization can form the team. The BEST interest of the Association must be the priority. (Added May 31, 2023)
iv) Combining age groups at the House League level or Local League Level is allowed with approval from the OWHA. The younger age group would then be asked to play with and against the next older age group.
v) It is at the discretion of each Head Coach that they select their own team providing they have documentation from independent evaluators. An independent evaluator is someone who does not have a child trying out for that team. Our Mission statement reflects that the NTGHA would like to provide ALL local youth with a place to play hockey. There is a chance that the NTGHA cannot do so if the interest is low or if the skill level of a player does not fit with the level in which the Head Coach wishes to play at. For teams playing at the “B” level it is encouraged that the Head Coach keep as many local players as possible.
vi) There is no import rule in female hockey as per the OWHA
vii) Each Rep team will hold three tryout skates. Additional tryout skates could be added if the Executive feels it is necessary. It is encouraged to offer each skater two skates but not mandatory.
viii) The Head Coach can offer a player a spot during/after one tryout. This “one” tryout could be skate one, two or three. It is encouraged that a player who is trying out comes to a minimum of two tryout skates.
ix) Head Coaches can continue to add players to their roster after the tryout process has ended.
x) Should a player show interest in wanting to play for the IceCats after tryouts have ended but before December 30th the following procedure will take place…
- the player/goalie will attend one or two skates with the higher ranked team of (A, BB, B, excluding AA)
- Three independent evaluators will attend the skate(s) to see if that player is a good fit at the highest level team providing that team has 16 or less rostered players or only 1 rostered goalie
- a player/goalie cannot be sent down or asked to be sent down to a lower “letter” level.
- If the Coach of the higher ranked team and the Executive and Independent evaluators feel that the player/goalie would be a good fit then that player will join that team
- If the Coach, Executive and Independent evaluators feel that the player/goalie would be best suited for BB or B level then the player/goalie will join that team as it is ideal for the players development. If that lower level team does not have a roster spot available or has a roster spot available then the highest ranked player/goalie on that BB or B team will be asked to move to the higher ranked level team. Both Coaches, The Executive and independent evaluators will be transparent on who that player moving up will be. Should that player decline the offer to play at a higher level than the Executive Members must evaluate and discuss the situation. It is likely the second highest ranked player on the team will be asked but it could also be a player that makes sense to both Coaches. Player development must not be dismissed. This also includes if a player becomes injured and unable to play. The same above process will be exercised.
- a “chain reaction” will follow with the next lower ranked level team if applicable
- The role of the Association is to balance the number of rostered players per team at each level. The lower ranked level teams should not be turning players away who would be a fit at that level (especially if roster space is available at the higher level). The Association cannot assign a player to a higher ranked team if that player won’t develop properly or if they lack appropriate skill then the Head Coach has the right to discuss this with the Association’s Executive Members. Added Oct 1, 2023
xi) Like most rural centers it is imperative that the smaller organizations retain players with higher skill levels or they risk the chance of losing them to larger organizations. The NTGHA can grant a Head Coach permission to secure up to eight (8) players and one (1) goaltender that are existing players currently in the system “prior to tryouts”. These players MUST pre-register for tryouts when the portal becomes available. Smaller centers then can secure a smaller “core” group of players to help ensure that division and level are able to make up a team by adding some additional players. The players “secured” would still respect the Tryout Process. This process is followed by several larger centers that offer AA hockey. It also enables a player who perhaps was unsuccessful in obtaining a position with the higher level team to accept/secure a spot on the lower ranked skill level team should the Head Coach want that player on their team.
xii) Head Coaches MUST announce their final roster within two (2) hours after their final tryout. The Executive will approve that final roster immediately (preferably within the two hour window)
xiii) Coaches MUST receive an “email of acceptance” by every player who was offered a spot on the team BY NOON THE FOLLOWING DAY. A deposit by E-Transfer of $400 to the NTGHA Treasurer will be required upon acceptance. (added March 12, 23)
xiv) Any player trying out for a NTGHA team must be made aware that if they have the talent to play at a higher level then they will agree to play at that higher level when asked by the Coach. If the family/player refuses to do so they may be asked to leave the Association. They will be given an opportunity to put their concerns in writing to the Executive to discuss and rule on. The Association will not allow players to pick and choose their Coach.
xv) For the players' protection it is advised that every player tryout for the highest level team because there is no guarantee the Association will run multiple teams at a lower level. It is dependent on the number of players registered for tryouts and how many show up to tryouts. A small turnout of players at a lower level could mean that the team will not operate.
xvi) In the event that two teams at the same age group are not possible it will be the highest level coach that gets to run the one team. Example… if a lower number of tryout registrations are noted at the higher skill level vs the next level down and there are not enough players registered for tryouts to form two teams then the Coach who was awarded the higher skill level team will be the Coach. That Coach may end up dropping down a skill level.
xvii) It is the Executive’s responsibility to communicate quickly and in a transparent fashion with all families who have registered for tryouts. If there is a risk of a second team not running then they need to be notified immediately and preferably before the tryouts start. ( items xiv to xvii added May 31, 2023)
23.1 DRESSCODE
i) The NTGHA will provide a supplier for jerseys, socks, pant shells and team fitting dates will be determined.
ii) Each individual team will purchase their own apparel. The organization MAY ask for one look for ALL age groups but NTGHA may allow for each team to have their own look as long as each player is wearing the same warmup pants and jacket with our IceCats logo. Decisions by the Executive must be made by May 31st following the tryout process.
iii) Coaches to be dressed respectfully and appropriately
iv) Teams must get approval from the NTGHA Executive to purchase apparel from a different supplier
24.1 TEAM RULES
i) Each Team will have their own Team Rules. These Team Rules are to be submitted to the NTGHA for approval
ii) Refer to the OWHA for a complete list of rules that will include Dressing Room supervision, Injuries, return to play, alcohol and drug abuse, cell phone policy, penalties and suspension reporting, cyber bullying, responsibility of Head Coaches and Bench Staff
iii) The NTGHA has a zero tolerance policy on Vaping and Smoking for Members under the age of 18. Vaping and Smoking is strictly prohibited in the dressing room, arena and in the parking lot. Hockey bags are to have nothing more than hockey equipment in them with an exception being made for a prescribed inhaler/puffer
25.1 TEAM BUDGETS
i) The NTGHA Executive will provide a detailed Team Package to each team. The purpose of the package is so families have an idea on costs and expenses of running that particular team BEFORE tryouts or before house league registration.
ii) The Executive will review the completed package a minimum of 10 days before tryouts and approve or not approve the proposed team budget
iii) Once approved and once the team has been selected each parent will sign off on the team budget so they know what to expect. Additions to the budget must be approved by the NTGHA Executive. (Modified April 1, 2024)
26.1 LEAGUE ICE
i) Registration fees per player will reflect the amount of ice time that their team is given from August through to and including February of each hockey season. Some Player/Goalie development ice sessions run by the NTGHA will also be included in this as will Mentorship ice.
ii) House League teams will be given 2 hours of ice per week excluding blackout dates. U9, U11 and U13 House League teams will also receive 4 hours of Mentorship ice Revisions likely required
iii) U9 and U11 Rep will start their season ice sessions from October to and including February. They will also receive ice sessions run by the CGHA for player/goalie development and Mentorship sessions. They will receive approximately 50 to 55 hours of ice sessions in total
iv) U13, U15 and U18 Rep teams will have approximately 60 to 68 hours of ice sessions in total including development and mentorship. Revisions likely required
27.1 TOURNAMENTS (Added Dec 2023)
i) If there is a HOST tournament all IceCats teams will enter the tournament
ii) The Association may ask for volunteers
iii) IceCats teams are permitted to participate in a MAXIMUM of 5 tournaments throughout the year. OWHA Provincials are excluded from this and the OWHL Finals tournament is excluded from this.
28.1 COACHING SELECTION PROCESS (added Feb 2023)
1. Notification will go out in early December that the organization is accepting coaching applications for the following season.
2. Notification will be on the website and social media accounts. Emails will go out to all the current coaches.
3. Applications will be accepted for 1 month and a “deadline date” will be included.
4. All coaches must submit a cover letter and resume to be considered.
5. A coaching committee will be set up to evaluate all submitted applications. The individuals can be but are not limited to current Executive Members. The individuals sitting on the Committee must have no conflicting benefit to the outcome. They could include past Members or individuals who are respected within the CGHA Community.
6. Once evaluated, selected coaches will be contacted for an in person interview or by video conference in front of the coaching committee.
7. Not all coaches submitting applications will be interviewed. It is at the discretion of the committee.
8. Coaches not appearing for an in person or video conference interview will not be considered for a coaching position.
9. An applying coach must take into account the skill level of their player when applying for a position. A coach will not be given a team that their player is not skilled enough to play on. If this is in question, members of the coaching committee will attend a practice or game that the player in question is participating in.
10. Once the interviews are completed, the coaching committee will make their recommendations for coaching positions to the executive. The executive can question the committee on the choices. If there are any concerns, the executive can hold a vote for the coach in question.
11. Successful coaches will be notified by the President of their selection.
12. Once all successful coaches have been notified, the name, phone number and email address will be posted on the website and social media.
13. In the event that a decision has not been made for a specific division within 7 days of interviews being completed then the posting on social media outlets will be listed as “TBD” (to be determined).
29.1 Pick-up Players
1. We encourage coaches to use Pick-Up Players from lower divisions and levels within the Organization.
2. Pick-Up Players must be from a lower level team than the team for which they are being asked to play (e.g., a BB team can request a B player as a pick-up).
3. The coach of the team asking for the Pick-Up Player must ask the coach of the team the Pick-Up Player is coming from for PERMISSION to use this player before talking to the player.
4. The coach of the team asking for the Pick-Up Players should consult the coach the Pick-Up Players are coming from to determine which players are good candidates to be a Pick-Up Player.
5. It is in the best interest of the Organization and development of players at the Organization that Pick-Up Players be rotated, and not be the same players all the time.
6. Priority for the Pick-Up player is their own team activities (i.e. games or practices) and they cannot miss or be late for their own team activities to serve as a Pick-Up Player..
7. Pick-Up Players will not be permitted to play for the "Pick-Up" Team in a game prior to their own game, if both teams have a game in the same day.
8. Pick-Up Players will not be allowed to play more than a combination of 3 games in 2 days for their own team and the "Pick-Up" Team.
9. The coach of the "Pick-Up" Team must ask the coach of the team the Pick-Up Player is coming from for permission to pick up prior to every game in which the player is being used.
